Who I help · Cleaning
Bookkeeping for cleaning companies
Payments from every app matched, helpers paid on the record and supplies where they belong.
What owners tell me
Where a cleaning company's books get tangled
A cleaning business gets paid in five different ways and pays a crew in two. Square deposits arrive in batches minus fees, regulars pay by Venmo or Zelle, tips mix in with client payments, and supplies get bought on whatever card is handy. Each piece is simple. All of them together, every week, is how a cleaning company ends up months behind.
Owner voice from public forums, not a client review
“I tried Quickbooks but it was so complex I gave up”
A cleaning company owner, r/smallbusiness, November 2024 “tips, mileage reimbursements, taxes... Separating tips from client payme[nts]”
A cleaning company owner with a small crew, r/smallbusiness, November 2024
Tangled books vs untangled books
Tangled
Untangled
Tangled: Square and Venmo deposits that never match a job
Untangled: Every payout matched to the jobs and fees behind it
Tangled: Tips mixed in with client payments
Untangled: Tips recorded on their own line
Tangled: Supplies spread across personal and business cards
Untangled: Supplies categorized in one place, ready at tax time
Tangled: No idea which helpers need a 1099
Untangled: Helper pay tracked all year, so January is easy
How I help a cleaning company
Map how money moves
In the free consult you walk me through every way clients pay you and every way you pay your crew.
Clean up and connect
I bring the books current and connect each account, so payouts match on their own.
Keep it current
Each month I reconcile everything and send a report showing what each month really made.
Cleaning company bookkeeping questions
How do I record Square payouts for my cleaning jobs?
Record the gross sales, book Square's fee as an expense and match the net deposit to the bank feed. A payout bundles several jobs minus fees, so it rarely equals one invoice. I set this up once in QuickBooks Online and it matches cleanly from then on.
Do my cleaning helpers need a 1099 in 2026?
A helper you pay as a contractor needs a 1099-NEC once you reach $2,000 per payee for payments made on or after January 1, 2026 (it was $600). Employees are different and go through payroll. I track what each helper is paid through the year.
2026 tax year · Source: IRS, Instructions for Forms 1099-MISC and 1099-NEC
Can I deduct the miles I drive between houses?
Business driving between client homes generally counts. For the 2026 tax year the IRS standard rate is 72.5 cents per business mile from January 1 to June 30, 2026, and 76 cents per mile from July 1 to December 31, 2026. Your tax preparer makes the final call; I keep the log that supports it.
2026 tax year · Source: IRS, Standard mileage rates
My cleaning business is small. Is a bookkeeper worth it?
Sometimes a custom Google Sheet is the better fit. If you have a handful of regulars and one account, I can build a sheet that tracks it all for far less effort. When the crew or the payment apps grow, monthly bookkeeping takes over.
Services that fit
Monthly Bookkeeping
Your books kept current and reconciled, every month.
QuickBooks Clean Up & Set Up
Behind or just starting? A clean file you can trust.
Custom Google Sheets
Not ready for QuickBooks? A sheet built for your business.
Let's untangle your books
The consult is free and the answer is plain.
Advanced QuickBooks ProAdvisor
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- Google rating
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- Google reviews